Administrator - Specialist and Community Services Group - Fixed-Term

• Team Administrator Specialist and Community Services Group, Hawkes Bay Hospital

• Fixed-term parental leave cover until 06 November 2026 |Part-time 0.7 FTE (56 hours per fortnight)

• This role works with the Operations Managers within Specialist and Community Services. Your administration support will help our teams to deliver high quality health services to our communities.
• Living in Hawkes Bay offers a fantastic lifestyle with beautiful beaches, world-renowned wineries, and a warm, welcoming community.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We are recruiting to this position because the current role holder will be stepping up to provide cover for the Office Lead while she is on parental leave. As a result, this fixed‑term contract will run until 06 November 2026.

We have an exciting opportunity for a detail‑oriented, innovative individual who enjoys problem‑solving and thrives in a fast‑paced environment. As a Team Administrator in our Specialist and Community Services Group, you will support our Operations Managers and ensure efficient, accurate administrative services for both internal and external customers.

You will be self‑motivated, energetic, and results‑driven, with a passion for making a difference. You will also naturally recognise and respond to the needs and aspirations of whānau from diverse cultural backgrounds.

This is also a fantastic opportunity for someone interested in gaining experience in a hospital setting. If you're looking to get a real taste of the healthcare environment and build a strong foundation in health administration, this role offers a great entry point.

We are seeking someone available to work 56 hours per fortnight, Monday to Friday.

About the Team/Service/ Location

The role is based on campus at Hawkes Bay Hospital. Our vision is to provide Integrated Care Teams that will support whānau to be well at home in their communities.

Specialist and Community Services Group is made up of four Integrated Care Teams with Operations Managers who work in partnership with the Group Leadership Team.

• Woman & Children– Maternity, Paediatrics Services, Oral Health, Child Development Services and Audiology.
• Long Term Conditions– Renal, Clinical Pharmacy, Dermatology, Endocrinology, Diabetes, Nurse Practitioners, and Community Nursing including District Nurses, Continence, Ostomy, Wound Service, Community CNS, Better Breathe and the Home Oxygen Service.
• Rural and Localities– Napier, Wairoa and Central Hawkes Bay.
• Rehabilitation and Support Services– Needs Assessment Service Coordination/NASC, Te Whata Moanarua/In-patient Allied Health Services and Hoki ki te Kainga/Early Support Discharge and Engage/Community Allied Health.

Benefits include:

• Competitive remuneration
• Be a valued member of a multidisciplinary team
• Highly rewarding role and opportunity to make a difference!
• Subsidised hospital gym membership and wellbeing programme 
• Discounts (with local businesses)

For more information on living and working in Hawkes Bay, click here

About you

To succeed in this role, you will ideally have:

• 2 years + experience in an administration role
• Strong knowledge of Microsoft Office applications
• Experience in scheduling and arranging meetings, including preparing agendas, taking minutes, and following up on action items
• High level of attention to detail and accuracy in your work
• Great communication and relationship skills
• Expert typing skills
• An ability to work autonomously but still love being part of a team
• A commitment to being a good Te Tiriti partner in all your actions. This includes an understanding of the significance of and obligations under Te Tiriti o Waitangi, and the ability to apply Te Tiriti principles in a meaningful way in this role.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To learn more about the position and to review the position profile, click here. To apply please click “apply now.” All applications must be submitted through our online careers’ portal. If you have any questions about the role, please contact Wietske Cloo at Wietske.cloo@hbdhb.govt.nz.

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.