Maternity Quality and Safety Administrator - Fixed-Term
- Maternity Quality and Safety Administrator । Hawke’s Bay Fallen Soldier’s Hospital
- Fixed-Term - 12 months until March 2027, Full-Time । 80 hours per fortnight (1 FTE)
- You’ll be at the heart of maternity quality improvement, supporting work that enhances safety, outcomes and experiences for wāhine, birthing people, pēpi and whānau.
Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.
About the Role
As the Maternity Quality and Safety Administrator, you’ll play an essential role in supporting the Maternity Quality and Safety Programme (MQSP) at Hawke’s Bay Hospital. This role provides high‑quality administrative, secretarial and coordination support to ensure the smooth functioning of maternity quality initiatives and the wider maternity service.
Your responsibilities will include preparing documents, managing meeting logistics, overseeing data entry and basic reporting, coordinating events and promotional activities, supporting policy and governance work, and producing clear, professional communications. You will also assist with social media content and visual materials, with experience using Canva being a bonus. Confidentiality, cultural safety and attention to detail are critical to success in this role.
Please click here to view the position description
About the Team/Service/ Location
You’ll be joining the Maternity Services team at Hawke’s Bay Hospital, working closely with the MQSP Coordinator, Chief Midwife, Māori Midwife Lead, midwifery educators, clinical coaches, and the wider maternity workforce. This team is committed to improving maternity outcomes through quality improvement, strong governance, and safe, culturally responsive care.
Your role also interacts with key partners such as Lead Maternity Carers, consumer representatives, Well Child providers, Māori health providers, national MQSP networks, and the Ministry of Health. It’s a collaborative, values‑driven environment strongly guided by Te Mauri o Rongo, with a clear focus on whānau‑centred care and equity.
For more information on living and working in Hawke’s Bay click HERE
About you
You’re a proactive, organised and detail‑focused administrator who thrives in a busy environment and enjoys supporting work that makes a difference for birthing people, pēpi and whānau. You will bring:
Administrative & Technical Strengths
- Strong organisational and time‑management skills
- High accuracy in data entry, reporting and document preparation
- Proficiency in Microsoft Office Suite
- Experience with Canva or similar is an advantage
- Ability to manage agendas, papers, minutes and meeting actions effectively
Communication & Relationship Skills
- Clear, professional written and verbal communication
- Ability to engage respectfully and culturally‑safely with maternity staff, consumers and whānau
- Strong relationship‑building skills, particularly in a multi‑professional setting
Quality, Safety & Professionalism
- Understanding of confidentiality, patient privacy and safe practice
- Commitment to quality improvement
- Calm, professional and adaptable - even when priorities shift
Personal Attributes
- Reliable, self‑managing and proactive
- Flexible, responsive and able to juggle multiple tasks
- Strong sense of responsibility and integrity
You will also bring a commitment to Te Tiriti o Waitangi and a willingness to reflect on your own practice, supporting equity and culturally safe care.
Working at Health New Zealand
Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.
How to Apply
To apply please click “apply now.” All applications must be submitted through our online careers’ portal by 19th February 2026. If you have any questions about the role, please contact Dawn Tyler । dawn.tyler@hbdhb.govt.nz
We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.
Whilst Health New Zealand is undergoing change, affected employees will be given preference and priority for this position.