Executive Assistant

• Executive Assistant । Hawke’s Bay Fallen Soldier’s Hospital
• Permanent, Full-Time । 80 hours per fortnight (1 FTE)
• Support senior leaders, influence strategic delivery, and drive smarter ways of working across a high‑performing executive environment.
• This role is perfect for an experienced Executive Assistant who thrives in a fast‑paced environment, enjoys working with senior leaders, and loves using technology, insight and initiative to streamline operations and make an impact across a large, complex organisation.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As an Executive Assistant, you’ll provide high‑level executive, business and secretariat support to senior leaders within Health New Zealand - Te Whatu Ora Te Matau a Māui. This includes proactive diary and email management, preparing documentation and briefings, coordinating meetings and events, supporting strategic priorities, and acting as a trusted point of contact for internal and external stakeholders.

This role is more than traditional EA support - you will also act as a technical expert and strategic enabler, driving digital efficiencies, supporting cross‑functional projects, improving systems and processes, and ensuring leaders have the right information at the right time. You will regularly triage and prioritise sensitive matters, exercise sound judgement, and maintain the highest levels of confidentiality.

You’ll work collaboratively as part of the Executive Support team and will occasionally provide cover for colleagues supporting other HSEG leaders.

Please click here to view the position description

About the Team/Service/ Location

You will be part of Health Services, providing high‑level support to senior clinical and operational leaders within Te Whatu Ora. This role supports the Chief Allied Health, Scientific and Technical (CAHST) and the Chief Medical Officer (CMO) and works closely with a wide range of stakeholders across national, regional and local teams.

For more information on living and working in Hawke’s Bay click HERE

About you

You are an organised, adaptable and forward‑thinking professional who brings maturity, confidence and exceptional relationship‑building skills. You will have:

Essential:

• Previous experience as an Executive Assistant or senior administrative support professional.
• Excellent written and verbal communication skills, with the ability to engage confidently at all levels, including with health sector leaders.
• Highly proficient IT capability — MS Office, Adobe, PALs and other digital tools.
• Demonstrated ability to use technology to streamline workflows, improve reporting and enhance efficiency.
• Strong organisational skills, with the ability to prioritise, anticipate needs, and manage competing demands.
• Commitment to Te Tiriti o Waitangi and experience integrating Te Tiriti principles in practice.
• High attention to detail, confidentiality, composure and professionalism.

Personal Attributes:

• Calm and solutions‑focused under pressure.
• Excellent judgment and decision‑making skills.
• Proactive, innovative and always seeking improvement.
• Strong drive to deliver, with exceptional self‑awareness and commitment to professional growth.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.  

How to Apply

To apply please click “apply now.”  All applications must be submitted through our online careers’ portal by 2nd May 2026. If you have any questions about the role, please contact Dawn Tyler । Dawn.Tyler@hbdhb.got.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.

Whilst Health New Zealand is undergoing change, affected employees will be given preference and priority for this position.