Executive Assistant, Te Kaahui Ora Maaori Health

• Are you an experienced individual who likes to make a difference in a challenging and demanding environment?

• If its variety you thrive and you respond well to pressure, then look no further!

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

The opportunity:

Reporting directly to the Service Manager you will be the key communication point for the division and the organisation to ensure consistent delivery of top-notch support services. This position is responsible for the provision of effective and efficient executive assistance, administrative coordination support to the Service Manager, Tumu Tikanga and Chief Clinical Advisor and wider service. You will contribute to efficient and effective operation of the division by providing executive assistance.

As the primary point of contact, you will be a master of the calendar and events to actively manage their day to ensure it runs smoothly. This includes providing sound judgement and timeliness they can depend on, diary management, meeting and event management, internal and external communications and budget support.

This is a permanent full-time position working 40 hours a week Monday to Friday and based at Middlemore Hospital.

About you:

Acting as a trusted EA, you will ensure your leaders are fully briefed on issues and situations that could affect their decision-making, judgement, relationships and other matters. You will fully support them to work at their optimum, anticipating their needs before they even know it, and knowing what needs delivering. It goes without saying that most of the content of the role will be confidential, your discretion and professionalism will be required at all times.

The ideal candidate will need to have;

• Minimum 2-3 years’ experience senior administrator/EA supporting to senior staff
• Advanced User of Microsoft Office (Outlook, Word, Excel, Visio and PowerPoint)
• Advanced report and business writing skills.
• Demonstrate ability to handle sensitive information
• Ability to prioritise time and tasks effectively
• Managing external relationship.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply:

To apply, all applications must be submitted through our online careers’ portal. To review the position description please ''click here'' or for more information please contact Tangi Namulauulu in the Recruitment Centre on email tangi.namulauulu@middlemore.co.nz

Closing Date: 22nd April 2026