Team Administrator - Blended

• Gain hands-on exposure to a number of outpatient and community health services
• Work alongside experienced clinicians and healthcare professionals
• Build practical skills in health systems, patient coordination, and service delivery
• Develop a strong foundation for future careers in healthcare, operations, or management

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

Are you a recent graduate in Health Science or a related field looking to start your career in healthcare?

We are seeking a Team Administrator – Specialist Outpatient Services to join our Adult Community and Long-Term Conditions Directorate. This role offers a unique opportunity to gain practical experience within outpatient services, working closely with clinical teams and supporting patient care coordination.

You’ll be part of a busy, supportive, and collaborative environment where you’ll learn how healthcare services operate day-to-day while contributing to high-quality patient outcomes.Your primary place of work will be Greenlane Clinical Centre.

In this role, you will:

• Support the smooth running of outpatient clinics through a wide range of administrative tasks
• Provide administrative support to clinicians, managers, and multidisciplinary teams
• Coordinate patient appointments and respond to enquiries from patients, whānau, and healthcare providers
• Manage rosters and leave processes using internal systems
• Perform accurate data entry and maintain clinical documentation systems
• Prepare meeting minutes, reports, and presentations
• Coordinate purchasing and manage clinical/non-clinical supplies and assets (e.g., equipment, IT, fleet)
• Liaise with internal teams and external providers to support service delivery
• Contribute to service improvement initiatives and project work

For more information about the role, please see the position description here.

If you are keen to make a difference and have the experience needed to hit the ground running, we want to hear from you! Please don’t hesitate, apply now!

About you

We’re looking for someone who is motivated, organised, and eager to learn:

Essential:

• Qualification in Health Sciences or a related field (or equivalent experience)
• Strong communication and customer service skills
• Ability to work effectively in a team and a fast-paced environment
• Good organisational skills and attention to detail
• Intermediate MS Office skills (Outlook, Word, Excel)
• Understanding of Te Tiriti o Waitangi and commitment to equitable health outcomes

Desirable (but not required):

• Exposure to healthcare environments or medical terminology
• Experience with health information systems
• Interest in healthcare operations or service improvement

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click “apply now.” All applications must be submitted through our online careers’ portal. If you have any questions about the role, please contact Joseph Ciao – Recruitment Consultant via joseph.ciao@tewhatuora.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.