Support Services Office Lead

• Hawke’s Bay Fallen Soldiers’ Hospital, Support Services Group
• Fixed term for 6 months, Full-time 80 hours per fortnight (1 FTE)

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As a Support Services Office Lead, you’ll provide high-level PA and administrative support to the General Manager of the Support Services Group, helping to deliver safe, equitable, and efficient healthcare services across Hawke’s Bay. This is a dynamic and trusted role where you’ll manage sensitive information, coordinate strategic initiatives, and act as a key liaison between internal teams and external partners.

Your day will involve diary and email management, coordinating meetings and events, supporting recruitment and onboarding, and overseeing financial and reporting processes. You’ll also play a vital role in driving continuous improvement, supporting leadership teams, and ensuring the smooth running of office operations.

About the Team/Service/ Location

You’ll be part of the Health and Specialist Services team within Health New Zealand Hawke’s Bay, working closely with the General Manager and Support Services Leadership Team. The team is committed to delivering high-quality, person- and whānau-centred care. With strong connections across operational, clinical, and corporate services, this is a collaborative and fast-paced environment where your organisational skills and proactive mindset will be highly valued.

Hawke’s Bay offers excellent work-life balance, sun, beaches, exceptional outdoor adventures, great schools, mountains and skiing close by, wonderful food and stunning wineries, vibrant cities and plenty more to boast about, click HERE to take a closer look at what Hawke’s Bay has to offer.

About you

To succeed in this role, you will bring:

• Extensive experience in a PA or office management role supporting senior leaders.
• Strong skills in Microsoft Office, financial systems, and meeting coordination.
• Proven ability to manage confidential information and build relationships across all levels.
• Excellent communication, time management, and problem-solving skills.
• A proactive, flexible approach with the ability to work independently and as part of a team.
• Understanding of Te Tiriti o Waitangi and commitment to equity and Māori engagement.
• Desirable: Experience working in a health setting.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To review the position profile, click HERE To apply please click “apply now.” All applications must be submitted through our online careers’ portal. If you have any questions about the role, please contact Lynda Mockett via email Lynda.mockett@hbdhb.govt.nz or mobile 027 250 5980.

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.