Recruitment Administrator

• Hamilton City Location
• Full Time | 6 Month Fixed Term
• Support a high impact recruitment team in a fast-paced, evolving environment

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

Join a fast-paced, people-focused team where your administration skills will make a real impact in shaping recruitment across a complex and evolving organisation.

We’re looking for a Recruitment Administrator to provide essential support to our Recruitment Team, helping deliver a smooth and efficient recruitment experience across the organisation. This role is ideal for someone who thrives in a dynamic environment, enjoys working collaboratively, and brings a sharp eye for detail.

Key responsibilities:

• Provide agile administration support across the recruitment lifecycle –from job setup and advertising to interviews, candidate care, pre-employment checks, and offer documentation.
• Manage the recruitment inbox and workflow, ensuring timely and professional responses.
• Support data entry, all recruitment documentation, filing, and reporting to maintain accurate records.
• Contribute to the efficiency of People & Culture systems and processes and provide general admin support across the wider team when needed.
• Liaise with third-party providers and participate in recruitment strategy development and process improvement initiatives.

Click here to view the position description.

About the Team

You’ll be joining a supportive and collaborative recruitment team of seven experienced Recruitment Advisors, each managing their own portfolio. We work closely together, share knowledge, and maintain a positive team culture, including regular catch-ups and monthly lunches. Our team has strong collaborative relationships not only within our local team but also across the country, helping us stay connected and aligned. As part of the wider People & Culture team, we work closely with other HR functions to deliver a seamless candidate experience and build trusted relationships across the business. With the organisation constantly evolving, we stay adaptable and focused, supporting each other through change.

About Hamilton

Waikato Hospital is a major regional hospital in Hamilton and is a leading tertiary teaching hospital located in Hamilton, New Zealand, serving as the regional hub for the Midland area, which includes the Waikato, Bay of Plenty, Lakes, Tairawhiti, and Taranaki districts. With around 722 inpatient beds, 22 operating theatres, and a dedicated outpatient clinic and procedure centre, Waikato Hospital provides comprehensive hospital services, including radiology, laboratory, and pharmacy. As a major teaching hospital with affiliations to the University of Auckland, University of Waikato, and Wintec, it offers a dynamic learning environment and access to research opportunities. The hospital is equipped with advanced diagnostic and treatment facilities located on the Waiora Waikato Hospital Campus, with both road and air ambulance support.

About you

To be successful in this role, you’ll bring:

• Proven administrative experience, ideally within a recruitment or HR environment.
• Strong attention to detail, with the ability to manage high-volume tasks and meet deadlines consistently.
• Confidence working with ambiguity, evolving systems, and changing processes.
• Excellent relationship management skills, with the ability to build trust across internal and external stakeholders.
• Intermediate-level computer literacy, including experience with recruitment systems or similar platforms.
• A relevant graduate or post-graduate qualification in HR, business, or a related field.

Desirable

• Understanding of the key principles of best recruitment practice.
• Experience working in a government agency or large, complex organisation.
• Ability to identify and implement process improvements, reporting methods, and performance measures

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click “Apply online” or apply via our Waikato Careers website by clicking here.

All applications must be submitted through our online careers’ portal before 11:59 pm on 12 October 2025. If you have any questions about the role, please contact Rachael Devey at Rachael.devey@TeWhatuOra.govt.nz

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.

Whilst Health New Zealand is undergoing change, affected employees will be given preference and priority for this position.