Personal Assistant - Office Manager

• Waikato Hospital
• Permanent Full time
• This is a unique opportunity to provide critical support to our Operations Director, Medical Director and Nurse Director for Surgery and Anaesthesia

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New

About the Role

We are seeking a highly motivated and exceptionally organised individual to join our senior leadership team as a Personal Assistant to the Operations Director, Medical Director and Nurse Director for Surgery and Anaesthesia. This is a pivotal role, providing proactive high level administrative and executive support to the Directors and wider leadership team.

As a key member of the team, you will play a central role in coordinating day-to-day activities, managing key communications, including briefings, reports and presentations. A critical element of this role includes oversight of capital purchasing, procurement processes, and the effective management of capital projects within the Directorate, ensuring compliance, timeliness, and value for money.

You will be a core contributor to the senior leadership team, fostering strong working relationships across services and departments, and supporting a culture of collaboration and continuous improvement.

The ideal candidate will be highly motivated, proactive and self-driven with the confidence and composure to perform under pressure. You will have proven experience in supporting senior leaders within complex, fast-paced environments — preferably within healthcare or the broader public sector. You will bring exceptional administrative expertise, sound judgement, discretion, professionalism, and a commitment to service excellence.

Click here to view the position description.

About the Team/Service

Waikato Hospital is the largest single campus hospital in Australasia As a teaching hospital and the major tertiary referral centre Waikato Hospital provides specialised and emergency healthcare for the Waikato and Te Manawa Taki or Midlands area. It is the only major hospital in New Zealand to offer all surgical specialities on one campus and is the major trauma hospital for the central North Island.

About You

Reporting to the Operations Director – Surgery and Anaesthesia, you will be an energetic, focused, high performer with initiative, someone who can remain calm under pressure and who has exceptional organisational skills and a passion to work within a service which is committed to promoting and improving health outcomes for our communities in line with the Health New Zealand Health targets such as, but not limited to, reducing wait times for surgery and first specialist appointments.

What you will bring;

• 2–3 years’ experience as a PA or in a senior support role
• Strong time management, organisational skills, and ability to handle multiple tasks
• Advanced proficiency in Microsoft Office Suite (including Excel, Visio, and Outlook)
• An appetite and ability to learn new systems and processes quickly
• Confident report writing and documentation skills
• A meticulous, high-standard approach to work with strong attention to detail
• Familiarity with administrative processes and system improvement
• Experience with capital and procurement processes and finance and procurement systems such as Oracle
• A positive, flexible, professional and discreet attitude with a strong drive for results

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click “Apply online” or apply via our Waikato Careers website by clicking here.

All applications must be submitted through our online careers’ portal before 11:59 pm on 25 May 2025. If you have any questions about the role, please contact Monique Wilson at Monique.Wilson@TeWhatuOra.govt.nz.