Clinical Records Administrator, Waitematā District

PLEASE NOTE, THIS ROLE IS ONLY OPEN TO CURRENT EMPLOYEES OF HEALTH NEW ZEALAND. WE'RE UNABLE TO ACCEPT APPLICATIONS FROM PEOPLE OUTSIDE OF OUR ORGANISATION.

• Clinical Records Administrator – North Shore Hospital
• Permanent, full time role – Monday to Friday

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As a Clinical Records Administrator, you’ll play a vital role in delivering essential services to the hospital, underpinned by the accurate and timely management of patient health information. You’ll be responsible for the tracking, sorting, filing, digitisation and release of clinical records, ensuring privacy, and accessibility for both clinicians and patients.

This role is well-suited to someone who enjoys structured, detail-oriented work and is comfortable with a degree of physical activity. Each day, you’ll follow prioritised workflows, maintain high standards of accuracy, and support the seamless processing of both paper and digital records within our hybrid clinical environment. You’ll be part of a dedicated team that values attention to detail, professionalism and collaboration.

Click here to view the position description.

About Us

Health New Zealand Waitematā provides health services to approximately 650,000 residents of the North Shore, Waitakere, and Rodney areas. It has the largest population of any district health area.

For more information on living and working in Waitematā District, click here.

About you

As a Clinical Records Administrator, you’ll bring:

• A methodical, detail-focused approach with a commitment to accuracy and consistency
• Confidence working both independently and collaboratively in a busy environment
• Strong communication and time management skills
• An understanding of privacy, confidentiality, and the importance of handling sensitive information with care
• Previous clerical experience in health or records management (preferred but not essential – full training provided)

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click “apply now.” All applications must be submitted through our online careers’ portal: https://jobs.tewhatuora.govt.nz/. If you have any questions about the role, please contact Sarah Kneller – Recruitment Consultant via sarah.kneller@tewhatuora.govt.nz.

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.

Job reference: WDHB20519