Administrator - Maternity Service, Women's Health

• Permanent Full-Time | Monday to Friday | Middlemore Hospital
• Join a dynamic, friendly, and supportive team
• Enjoy a challenging and rewarding role where your contribution truly matters

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We are seeking an experienced and highly organised Administrator to join our Women’s Health team, providing dedicated support to the Maternity Service Managers across Maternity North, Maternity South, Ward 21, and the Gynaecology Care Unit (GCU), while also assisting managers across the wider Women’s Health service.

This pivotal role contributes to the smooth and efficient operation of maternity services by delivering high-quality administrative and secretarial support. You will work closely with clinical and management teams, ensuring administrative processes are managed effectively and supporting the delivery of exceptional care for women, babies, and their whānau.

Key responsibilities include:

• Providing comprehensive secretarial and administrative support to Maternity Service Managers and Charge Managers
• Coordinating day-to-day administrative activities to support service delivery
• Maintaining accurate filing systems, databases, records, and documentation
• Managing staff leave records, performance appraisal documentation, and other workforce administration requirements
• Supporting the effective use of information systems and technology while troubleshooting administrative issues as required
• Assisting with the coordination and organisation of meetings, correspondence, and reports
• Ensuring administrative areas and ward environments are maintained to meet organisational and service needs
• Contributing to continuous improvement initiatives that enhance service efficiency and effectiveness

About You

You are a proactive and adaptable administrator who enjoys working in a busy environment and takes pride in delivering high-quality support. You have exceptional organisational skills, strong attention to detail, and the ability to build positive relationships with a wide range of people.

You will bring:

• Previous administration experience in a complex or fast-paced environment
• Excellent written and verbal communication skills
• Intermediate to advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint
• Strong organisational, time-management, and multitasking abilities
• A high level of accuracy and attention to detail
• The ability to work independently while also contributing positively to a team environment
• A professional, approachable, and customer-focused attitude
• Experience within a healthcare setting would be advantageous but is not essential

Why Join Us?

This is an opportunity to become part of a dedicated Women’s Health team that is passionate about providing exceptional care and support to our communities. You will work alongside experienced professionals in a collaborative environment where your contribution is valued and your development is encouraged.

In return, we offer:

• A supportive and inclusive workplace culture
• Meaningful work that directly supports patient care and service delivery
• Opportunities to develop your skills and grow your career
• The chance to make a real difference for women, babies, and whānau across our region

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply:

To apply, all applications must be submitted through our online careers’ portal. To review the position description please "click here" or for more information, please contact Tangi Namulauulu in the Recruitment Centre on email tangi.namulauulu@middlemore.co.nz

Closing Date: 17th June 2026