Administration Assistant, Respiratory Medicine

• Join a supportive and collaborative team environment
• Excellent opportunity to develop and grow your administrative career

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role:

We are looking for a highly organised and motivated Administration Assistant to join our busy Respiratory Medicine team at Middlemore Hospital. This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced healthcare environment and wants to make a positive difference to patients and the wider clinical team.

You will provide high-quality administrative support to the Respiratory Department, helping to ensure clinics, procedures and patient appointments are coordinated efficiently and effectively. A key part of the role will be scheduling outpatient clinics and respiratory procedures, managing waiting lists and responding to enquiries from patients and health professionals.

What You Will Do:

• Respond promptly and professionally to telephone inquiries from patients and health professionals, including queries about procedure appointments
• Coordinate and schedule clinic and procedure appointments in line with service requirements and referral management policies
• Maintain accurate and up-to-date information on departmental tracking sheets
• Monitor and update waiting lists on a weekly basis
• Provide cover for administrative colleagues during leave periods, including booking and rescheduling appointments, checking phone messages, and actioning tasks accordingly

This is a full-time position, working 40 hours per week,Monday to Friday during standard business hours.

About You:

You are a highly organised and adaptable administration professional who enjoys working in a busy healthcare environment. You have excellent attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining accuracy and professionalism.

To be successful in this role, you will ideally have:

• Previous administration and scheduling experience within the health sector
• Excellent verbal and written communication skills
• Strong organisational skills with the ability to prioritise workloads effectively
• A high level of accuracy and attention to detail
• Confidence working both independently and as part of a team

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply:

To apply all applications must be submitted through our online careers’ portal. To review the position description please ''click here'' or for more information please contact Tangi Namulauulu in the Recruitment Centre on email Tangi.Namulauulu@TeWhatuOra.govt.nz

 Closing Date: 27th August 2026