Team Administrator - North Shore Hospital

Team Administrator – 0.2FTE/ 8 hours per week, permanent

Allied Health – Acute Inpatients North (Team 2)

Speciality Medicine and Health of Older People

North Shore Hospital

Are you dynamic, proactive and solution focused? Do you enjoy working in a busy team environment? Are you passionate about helping to support provision of excellent healthcare to our community?

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We are looking for a Team Administrator to provide support to an inpatient allied health team and excellent customer service to patients as part of a new patient pathway. This role involves supporting the allied health team to provide patient referral, booking and scheduling support for some pre-operative outpatient clinics as well as some other administrative duties to support the service to be efficient and effective. The role includes working with a variety of disciplines including physiotherapists, occupational therapists and allied health assistants.

Click here to view the position description.

About Us

Health New Zealand Waitematā provides health services to approximately 650,000 residents of the North Shore, Waitakere, and Rodney areas. It has the largest population of any district health area.

For more information on living and working in Waitematā District, click here.

About you

The successful candidate will have the following attributes:

• Ability to work autonomously and prioritise
• Relate to professional staff and the general public
• Clear and open communication skills
• Excellent organizational, time management and problem solving skills
• Awareness of the importance of confidentiality, discretion and diplomacy
• Professional attitude
• Commitment to culturally safe practice
• Ability to work and remain calm under pressure
• Excellent interpersonal skills
• Takes initiative and approaches work with enthusiasm
• Customer service orientation

To be successful in this position you should have 2 years’ experience carrying out administrative duties in a receptionist or customer facing role.

Experience working in teams and well developed computer skills are essential as are the ability to prioritise and develop good working relationships with a range of professionals.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click “apply now.” All applications must be submitted through our online careers’ portal by 1 May 2025. If you have any questions about the role, please contact Sarah Kneller – Recruitment Consultant via sarah.kneller@tewhatuora.govt.nz or Nicola Hartley – Allied Health Team Manager via Nicola.Hartley@waitematadhb.govt.nz

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.

Job reference: WDHB19695