Executive Assistant - Corporate

• Executive Assistant | Corporate Division | Waitematā District
• Permanent, full-time role based at North Shore Hospital

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As an Executive Assistant within the Corporate Division at Health New Zealand Te Whatu Ora Waitematā, you will be required to provide proactive, efficient and comprehensive assistance and support to the Chief Medical Officer, as well as other members of the group leadership team. With a keen eye for detail and a methodical approach, you will have the ability to quickly build and maintain relationships with important stakeholders.

Key responsibilities of the role include:

• Managing the CMO’s calendar, inbox, communications, and meeting arrangements
• Preparing agendas, presentations, and minutes for key committees and leadership meetings
• Coordinating events, travel, accommodation, and managing office supplies
• Supporting financial and HR administration, including processing invoices and timesheets
• Liaising with internal and external stakeholders, including handling official government communications
• Identifying opportunities for process improvement and supporting strategic projects and initiatives

This is a fantastic opportunity to play a key role at the executive level, supporting impactful work across the health system and working closely with senior leaders in a dynamic, purpose-driven environment.

Click here to view the position description.

About Us

Health New Zealand Waitematā provides health services to approximately 650,000 residents of the North Shore, Waitakere, and Rodney areas. It has the largest population of any district health area.

For more information on living and working in Waitematā District, click here.

About you

To be successful in this role, you will have the following skills and experience:

• Proven experience as an Executive Assistant supporting senior leaders, with at least 5 years in a similar role within a large organisation
• Strong skills in calendar and meeting management, minute taking, financial administration, and travel coordination
• Excellent written and verbal communication skills with the ability to build effective relationships at all levels
• Highly organised with strong attention to detail, sound judgment, and the ability to manage competing priorities under pressure
• Proficient in Microsoft Office and general office systems
• Professional presentation and the ability to handle sensitive information with discretion
• Experience in the health sector or public service and exposure to project coordination is advantageous

If this sounds like you, please submit your application via our website, including an up-to-date CV and cover letter outlining the skills and experience you have that make you an ideal candidate for this position.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click “apply now” and ensure you include a copy of your up-to-date CV and cover letter, outlining your relevant experience and why you are a great fit for this role. All applications must be submitted through our online careers’ portal https://careers.tewhatuora.govt.nz/. If you have any questions about the role, please contact Sarah Kneller – Recruitment Consultant via sarah.kneller@tewhatuora.govt.nz.

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.

Job reference: WDHB20230